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Administration Assistant

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Purpose of the role

To provide an excellent level of administrative service across our business. 

Key Duties / Responsibilities

  • Work with Managers and departments across the business to provide administration support for sending and receiving post, managing incoming calls and visitors
  • Support the Administration Manager in liaising with our suppliers of administrative services when required, including but not limited to post, couriers, stationary and water, to resolve any queries or problems, ensuring you escalate any unresolved issues in a timely manner
  • Act as an ambassador and the first point of contact for the business by answering all external calls on the switchboard, responding to general enquiry e-mails and greeting all visitors
  • Liaise with the Stores, Area Managers, High Wycombe Departments and Warehouse to support them with excellent administrative service
  • Be the first point of contact with our suppliers and arrange orders for goods such as couriers, taxis, business lunches and stationery for both High Wycombe office and our Stores
  • Import stationary orders from our internal communication system ‘The Pulse’, ensuring orders are placed promptly and queries responded to in a timely manner
  • Obtain quotes when required and order general office supplies in a timely and accurate manner
  • Process external mail, ensuring this is franked or logged online, whilst organising the weekly mail out via Royal Mail when required
  • Sort and distribute all incoming post, including accepting and checking larger deliveries into our Warehouse when required
  • Process the internal mail, ensuring it is received, collated and distributed across the business in a timely and accurate manner
  • Complete general housekeeping duties within the warehouse such as recycling used toners, sorting pallets and ensuring the area is safe and tidy
  • Work with the Store Operations team to fulfil uniform orders for Store employees

    The above list is non-exhaustive and additional duties may be required

Essential
Experience

  • Some experience of having worked within a similar role

Knowledge

  • Knowledge of MS Office 

Skills

  • Demonstrable accuracy and attention to detail
  • Excellent communication skills both written and verbal
  • The ability to organise your own workload effectively, using good time management and prioritisation skills 

Desirable

  • Previous experience of having worked within a Retail environment

A little bit about us

The Perfume Shop has c.260 stores in the UK and Ireland and has been trading since 1992. Our parent company A.S Watson, which acquired us in 2005, is the largest Health and Beauty Retailer in Europe and Asia.

We are one of the UKs top fragrance retailers, and our vision is simply to be the customers first choice for fragrance purchases on the high street and online. We are best known as an employer for being placed successively in the Sunday Times Top 100 Best Companies to Work list from 2012 to 2015. For more information about working at The Perfume Shop visit www.theperfumeshopjobs.com.

Contracted Hours - 37.5 hours per week, Monday to Friday  

 

Location

Cypress House,Coronation Road,Cressex Business Park,HIGH WYCOMBE,HP12 3SU

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By joining us, you will be part of More than just a health and beauty retail group. You’ll become part of an organisation which is well-recognised all over the world.

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