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Buying Assistant

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Buyer or Senior Buyer 

What roles report to this role?
None

Purpose of the role summary 
The purpose of this role is to support the Buyers with everyday tasks and to build strong relationships with The Perfume Shop’s suppliers, delivering appropriate information as required to support product decisions.

Key Duties / Responsibilities
• Be accountable for liaising with The Perfume Shop’s suppliers to gain any information needed to ensure we are efficient, effective and deliver for the business
• Be the first point of contact for stores, whilst ensuring you continue to build and maintain strong internal relationships with Area Managers to understand the store needs 
• Liaise with the Merchandisers to obtain relevant information for forecasting and to raise orders
• Ensure that The Perfume Shop’s new launch data is up to date and set up new products, taking responsibility for filing and organising new product sheets
• Take responsibility for monitoring the prices on The Perfume Shop’s internal systems, ensuring that prices are correct and that we are buying products at the correct price for the business
• Use The Perfume Shop’s internal data systems to their full potential, extracting relevant information to assist the team
• Collate relevant information for new products, including but not limited to samples, new line forms, press releases and available POS material
• Create accurate and appropriate signage to match products in a timely manner
• Take ownership for confirming the correct signage is completed for products and merchandising instructions are sent to stores to ensure stores are aware of the available POS material and GWP qualifiers
• Instruct the Warehouse on the relevant POS distribution instructions with copies of relevant POS forms  in a timely manner for the relevant documents to be distributed to stores
• Manage the signage tracker information and price change to ensure it is accurate 
• Maintain the stock data and produce regular and ad hoc reports

The above list is non-exhaustive and additional duties may be required

Essentials 
Skills 

• Good MS Office skills (word, excel and PowerPoint) 
• High level of demonstrable numeracy skills are essential
• Strong communication skills both written and verbal 
• Strong prioritisation, organisational and time management skills with the ability to multi-task 
Desirable
• Degree or equivalent qualification desirable or qualification through demonstrable experience
• Previous experience of having worked within a Retail environment is desirable
• Previous experience of having worked within a Buying team would be desirable


 

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